Birth Certificate

Effective May 3, 2021, Nevada County Clerk-Recorder's Office will be open to limited In-Person Appointments.  

NO same day appointments or walk-ins at this time

Appointment are Mondays, Wednesdays and Fridays 8:00 am to 3:30 pm                               Call 530-265-1221 or email for an appointment

  • Marriage License-first complete application before emailing the office
  • Drop box still available in lobby of county building or mail for services not needing an appointment
  • Full Press Release

Nevada County Recorder maintains the Birth records for those births that occurred in Nevada County.

Who May Receive a Copy

California Health and Safety Code Section 103526, permits only authorized persons as defined on the Online Application to receive certified copies for Identification purposes of birth and/or death records. Senate Bill 1614, Chapter 712 passed, which prohibits the display of vital records indexes on the Internet.

Those who are not authorized by law may receive a certified copy with the words "Informational, Not a Valid Document to Establish Identity’.

Order a Certified Copy of a Vital Record

There are four methods to order a copy of a vital record filed in Nevada County, California:  

  1. Requests made in person at Nevada County Recorder’s Office must have Application Form (PDF) completed before coming into office. (In-person services are by appointment at this time)
  2. Mail the completed and notarized Application Form (PDF) along with a check or money order, made payable to Nevada County Recorder:
    Nevada County Recorder
    950 Maidu Avenue
    Nevada City, California 95959
  3. Order the copy using your credit card by faxing the completed and notarized Application Form (PDF)(s) to 530-265-9842. Then call 530-265-1221 to provide credit card information. Additional $2.00 credit card fee
  4. Order online through VitalChek.
    There is an additional $7 VitalChek fee for VitalChek orders.


  • Birth Record $25 per certified copy
  • Additional $3.00 shipping and handling (For mailed and faxed Applications)

 State Vital Records Office.